Privacy Policy

Provided Under Utah Code § 63A-19, Government Data Privacy Act

The Department of Cultural and Community Engagement and its component divisions (collectively, “the Department”) may sometimes collect personally identifiable information (“PII”). This Privacy Notice informs you about the collection, use, and protection of any PII you may provide the Department. It also describes how you may manage your PII and how to contact us with questions or concerns.

Data We May Collect

The Department may at times request certain PII from you. This PII may include, but is not limited to:

  • Name
  • Birthdate
  • Address
  • Email address
  • Phone number
  • Demographic information

Purposes and Uses of PII

Our collection of PII helps us deliver quality service to the public by keeping track of membership in Department organizations, contacting patrons about upcoming events of interest, etc. It may also be required to help us meet legal, financial, and reporting obligations.

Refusal to Provide PII

If you choose not to provide PII when requested by the Department, your ability to use and enjoy the Department’s services may be negatively affected. For example, the Utah Historical Society (“Society”) publishes a magazine for those who wish to receive it. Failure to provide the required PII may prevent the Society from knowing who should receive the magazine. Likewise, the State Library Division provides blind and visually-impaired readers with access to an extensive Braille and large-print catalog. Failure to provide the necessary PII may prevent you from being able to register for and enjoy these services.

Sharing and Selling of Personal Data

The Department does not sell PII to third parties. PII may be shared with Department affiliates, subsidiaries, employees, contractors, or authorized agents for the purpose of delivering services and support such as those described above. The Department may also disclose personal information when required to do so by a valid court order. The Department does not share PII in response to requests under the Government Records Access and Management Act (“GRAMA”) unless expressly permitted by GRAMA.

Third-Party Services

By using any third-party services provided through the Department, you acknowledge and consent to the sharing of necessary PII with these third-party service providers. The Department does not control how third parties handle your data, and we encourage you to review their privacy policies before use. We assume no responsibility for the independent policies, practices, and terms of use of such third-party platforms, websites, and applications. You should contact these third parties directly if you have any questions about their use of the PII that they collect.

Retention of PII

Subject to applicable legal, regulatory, or operational obligations such as the Department’s retention schedule, the Department retains PII no longer than necessary to support the effective delivery of Department services. When PII is no longer required, the Department securely disposes of or anonymizes PII in accordance with its data retention and privacy policies.

Accessing, Amending, or Correcting Your PII

To view, amend, or correct PII provided to the Department, please find the relevant Department division at the following hyperlink: https://community.utah.gov/divisions/. Follow the prompts to get in touch with an employee who may help you access and make amendments to your PII.

Data Privacy Ombudsperson

To file a complaint about a privacy practice of the Department, you may contact the Utah Data Privacy Ombudsperson at the following email address: [email protected].

Website Privacy Notice

Provided Under Utah Code § 63A-19, Government Data Privacy Act

The Department of Cultural and Community Engagement and its component divisions (collectively, “the Department”) may sometimes collect personally identifiable information (“PII”) when you visit the Department website. This Website Privacy Notice informs you about the collection, use, and protection of any PII you may provide the Department when you visit its website. It also describes how you may manage your PII and how to contact us with questions or concerns.

Website Operator

The Department maintains and operates this website. You may contact us at 801-245-7202 or online at the CCE's general hotline: 801-745-7202.

Data We May Collect

The Department may at times request certain PII from you. This PII may include, but is not limited to:

  • Name
  • Birthdate
  • Address
  • Email address
  • Phone number
  • Demographic information

Purposes and Uses of PII

Our collection of PII helps us deliver quality service to the public by keeping track of membership in Department organizations and contacting patrons about upcoming events of interest. It may also be required to help us meet legal, financial, and reporting obligations. Finally, it also permits us to receive feedback from the public, respond to requests, and provide location-based user information and services.

Sharing and Selling of Personal Data

The Department does not sell PII to third parties. PII may be shared with Department affiliates, subsidiaries, employees, contractors, or authorized agents for the purpose of delivering services and support such as those described above. The Department may also disclose personal information when required to do so by a valid court order. The Department does not share PII in response to requests under the Government Records Access and Management Act (“GRAMA”) unless expressly permitted by GRAMA.

Third-Party Services

By using any third-party services provided through the Department, you acknowledge and consent to the sharing of necessary PII with these third-party service providers. The Department does not control how third parties handle your data, and we encourage you to review their privacy policies before use. We assume no responsibility for the independent policies, practices, and terms of use of such linked platforms, websites, and applications. You should contact these third parties directly if you have any questions about their use of the PII that they collect.

Non-Personally Identifiable Data

When you visit its website, the Department may collect information about you that is not personally identifiable. This information includes but is not limited to:

  • Time of visit
  • Internet browser or computer operating system
  • IP address
  • Domain name of the website that linked you to the website
  • Google analytics
  • Cookies

Purposes and Uses of PII

Our collection of PII on our website helps us deliver quality service to the public by keeping track of membership in Department organizations and contacting patrons about upcoming events of interest. It may also be required to help us meet legal, financial, and reporting obligations.

Refusal to Provide PII

If you choose not to provide PII when requested by the Department, your ability to use and enjoy the Department’s services may be negatively affected. For example, the Utah Historical Society (“Society”) publishes a magazine for those who wish to receive it. Failure to provide the required PII may prevent the Department from knowing who should receive the magazine. Likewise, the State Library Division provides blind and visually-impaired readers with access to an extensive Braille and large-print catalog. Failure to provide the necessary PII may prevent you from being able to register for and enjoy these services.

Accessing, Amending, or Correcting Your PII

To view, amend, or correct PII provided to the Department, please find the relevant Department division at the following hyperlink: https://community.utah.gov/divisions/. Follow the prompts to get in touch with an employee who may help you access and make amendments to your PII.

If you are an at-risk employee, you may request that your personal data be classified as a private record under Utah Code 63A-19-408(1). “At-risk government employee” means a current or former:

  • peace officer as specified in Section 53-13-102;
  • state or federal judge of an appellate, district, justice, or juvenile court, or court commissioner;
  • judge authorized by Title 39A, Chapter 5, Utah Code of Military Justice;
  • judge authorized by Armed Forces, Title 10, United States Code;
  • federal prosecutor;
  • prosecutor appointed pursuant to Armed Forces, Title 10, United States Code;
  • law enforcement official as defined in Section 53-5a-311;
  • prosecutor authorized by Title 39A, Chapter 5, Utah Code of Military Justice; or
  • state or local government employee who, because of the unique nature of the employee's regular work assignments or because of one or more recent credible threats directed to or against the employee, would be at immediate and substantial risk of physical harm if the employee's personal information is disclosed.

Retention of PII

Subject to applicable legal, regulatory, or operational obligations such as the Department’s retention schedule, the Department retains PII no longer than necessary to support the effective delivery of Department services. When PII is no longer required, the Department securely disposes of or anonymizes PII in accordance with its data retention and privacy policies.

Data Privacy Ombudsperson

To file a complaint about a privacy practice of the Department, you may contact the Utah Data Privacy Ombudsperson at the following email address: [email protected].